Job in the Arts

MANAGEMENT ASSOCIATE

(CONTRACTUAL)

STATE WAGE GRADE: 13

SALARY RANGE: $17.88 – 28.27/ hour

MARYLAND DEPARTMENT OF COMMERCE

DIVISION OF TOURISM, FILM AND THE ARTS - MARYLAND STATE ARTS COUNCIL

The Maryland Department of Commerce is seeking qualified applicants for the full-time, contractual position of Management Associate within its Division of Tourism, Film and the Arts’- Maryland State Arts Council (MSAC). The primary responsibilities of this position are to provide administrative, secretarial, operational, and technical support to the Grants and Professional Development Director. Duties consist of: database and grants management to include maintaining, updating, and merging grant applications; inputting contact information; reviewing application materials; assembling and compiling grant data, spreadsheets, and mailing lists, as requested; in addition to monitoring and tracking data submitted. Incumbent will provide technical assistance to grantees regarding grant awards regulations and reporting procedures; input and/or merge final report data for all grants using agency’s Customer Relationship Management (Salesforce.com) system. 

Individual will maintain the grant filing system for all MSAC grant programs; log in performance contracts and evaluation forms from artists and schools; and track incoming contracts and evaluation forms. Incumbent will establish contact and maintain communication links with official partners; maintain, schedule, and attend panel meetings preparing meeting and briefing documents, compile reports and routine correspondence; screen and direct calls; schedule appointments; arrange travel; and provide support to all MSAC events and meetings. The incumbent will assist in preparing internal and external professional development opportunities for grants processes and program-related content, assist with the implementation of an annual, statewide arts symposium, and coordinate and support local and regional, topic-specific professional development opportunities for all stakeholders and organize professional development requests from constituents.

The selected employee will be well organized; able to work independently; have an aptitude for detailed work; possess proficiency with Microsoft Office Suite – including both Excel and Access, Google Mail and/or other relevant programs; have experience with database software applications and the ability to prepare reports/charts; possess strong interpersonal, written, and oral communication skills; the ability to effectively present information, explain policy, respond to internal and external inquiries; and complete concurrent and high priority tasks. 

How to Apply:

Interested and qualified candidates should submit their resume AND completed supplemental questionnaire (next page) to Anna Halikias atAnna.Halikias@maryland.gov by the closing date listed below to receive consideration. Please describe in detail any job duties relating to the qualifications stated and include any computer software used (ex. Excel, Access, etc.) in each of the positions you held.  

Those unable to submit via email, please mail your resume and completed supplemental questionnaire to:

MARYLAND DEPARTMENT OF COMMERCE -OFFICE OF HUMAN RESOURCES

Attn: Management Associate- MSAC

World Trade Center – 401 E. Pratt Street, 10^th Floor, Baltimore, Maryland 21202

NO LATER THAN: Tuesday, January 29, 2018 – 5:00 PM

If you have any questions about this recruitment, please contact the Department of Commerce at 410.767.6300. 

You may also visit our website at: http://commerce.maryland.gov/commerce